osapiens
Return on investment · Product Compliance

Turn your compliance spend into a measurable ROI.

Most compliance costs are invisible: engineers chasing declarations, consultants classifying materials, and a team that grows with every new regulation. This tool maps what you spend today, and shows exactly where that changes with osapiens.

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What you'll need - the numbers behind your value case
These are the inputs behind the calculation. Real figures give the most accurate result, where a number isn't known, a best estimate works fine.
  • Which regulations are you affected by? (PPWR, REACH, RoHS, PFAS, SCIP, Battery Regulation, Digital Product Passport, or other)
  • Product SKUs in scope
  • Average number of BOM line items per SKU (total = avg × SKUs)
  • Number of suppliers providing components for regulated products
  • Estimated annual revenue of the products in scope (rough order of magnitude is fine)
  • Share of BOM lines covered by direct supplier declarations
  • Supplier response rate to declaration requests today
  • FTEs on product compliance, including data collection
  • Annual external regulatory consulting spend
Why it matters: these numbers define the size of the problem, and they are the basis your management will ask about anyway.

Your product landscape

size of the problem
Size of the problem
Select all that apply, this helps scope the effort and the ROI calculation.
PPWR
REACH
RoHS
PFAS
SCIP
Battery Regulation
Digital Product Passport
Other
Finished products that must comply, REACH, RoHS, PPWR, DPP and whatever comes next.
SKUs
The real unit of work: every line item can need a declaration. Total BOM = avg × SKUs.
line items / SKU
Each supplier is a potential source of missing or outdated declarations. The higher this number, the harder manual follow-up becomes.
suppliers
A rough estimate is fine, this frames what's at stake, not the ROI calculation itself. Think: what's the revenue at risk if a key product is blocked from market.
Mio. € / year
Declaration coverage
A direct supplier declaration (e.g. REACH, RoHS, or material data sheet) comes straight from the manufacturer, not from a database or an assumption. The higher this share, the stronger your audit trail.
%
Industry average without a portal: 20–35%. With the osapiens portal this typically rises towards 70%.
%

Internal effort & external spend

the 50% levers
The 50% levers
Compliance team plus every engineer and buyer who chases declarations. Include the people you plan to hire for PPWR, you will not need them. You would be shocked how many people actually do this work.
FTE
Regulatory watch, classification support, declaration chasing by consultants.
€ / year
Annual saving with osapiens
€0
Fill in your numbers on the left
-
ROI year 1
-
Investment amortization
1 · Size of the problem
The recall you never want: contaminated input from one overseas supplier, recalled baby food, blocked market access, headlines. Traceability is what stands between a supplier issue and your brand.
Count the data contributors: compliance data is collected by far more people than the compliance team, engineers, buyers, quality. Make the customer count them.
2 · Real value - your current spend
Internal team (product compliance) -
External regulatory consulting -
Total annual cost of product compliance today -
Savings with osapiens
Internal effort automated away -
External spend reduced -
osapiens investment - AE fills in
Annual SaaS license − €/yr
Net annual benefit (from year 2) -
3 · Other benefits - Qualitative assessment
Supplier response rate, today vs. with the osapiens portal
Today
30%
With osapiens
70%
Recall risk contained. Full traceability across your BOM, when something happens, you know which products, which batches, which customers. In hours.
Market access, regulation-proof. REACH, RoHS, PPWR, Digital Product Passport, one data model serves them all, including the ones not written yet.
Scaling the business more efficiently. The people you planned to hire for the next regulation, you will not need them.
Higher Supplier Satisfaction. One declaration in the osapiens portal serves all their customers, response rates go up because effort goes down.
Market access secured. Fast compliance means you stay on the approved supplier list, no delays, no disqualifications when new regulations come into force.
Reputation risk reduced. Documented compliance across the full BOM protects your brand, from regulators, customers, and the press.
How this is calculated
  • Internal effort: FTE loaded cost €/year × 50% reduction through automated declaration collection across the full BOM.
  • External spend: regulatory consulting × 50% reduction, less manual chasing and classification to buy.
  • All scale numbers are inputs from the customer or based on osapiens actual client data.
  • Recall risk, market access and the response-rate uplift are shown as benefits, not priced into the ROI.
Value case · Product Compliance
29 June 2026
Return on investment  ·  osapiens HUB  ·  Product Compliance

Product Compliance Management, your value case.

Prepared based on internal discussions
1Size of the problem

1.200 SKUs built from 500.000 BOM line items, only 25% covered by direct supplier declarations, and 30% of suppliers respond to declaration requests. Run by 7 FTE and €300.000 external = €1.140.000 per year, and one recall makes that number look small.

2Indicative calculations
Today · without osapiens
Internal compliance team€840.000
7 FTE × €120k loaded cost
External regulatory consulting€300.000
Total annual cost€1.140.000
Tomorrow · with osapiens
Internal effort automated+€420.000
50% FTE reduction
External consulting reduced+€150.000
50% spend reduction
osapiens license (annual)−€180.000
Net annual benefit€390.000
217%
ROI year 1
6 months
Payback period
3Other benefits

Supplier response rate 30% → 70% with the osapiens portal, declarations instead of assumptions, across the full BOM.

Higher Supplier Satisfaction: one declaration in the osapiens portal serves all their customers, no duplicate effort across multiple OEM requests.

Recall risk contained: full traceability across 500.000 BOM line items, affected products, batches and customers identified in hours.

Market access secured: fast compliance means you stay on the approved supplier list, no delays or disqualifications when new regulations come into force.

Market access, regulation-proof: REACH, RoHS, PPWR, Digital Product Passport, one data model serves them all, including the ones not written yet.

Reputation risk reduced: documented compliance across the full BOM protects your brand, from regulators, customers, and the press.

Scaling the business more efficiently: the people planned for the next regulation are not needed.

4How this was calculated

Scale numbers reflect customer input or osapiens industry-standard assumptions. Savings follow the osapiens standard model: 50% reduction in internal FTE effort (€120k loaded cost/FTE) and 50% reduction in external consultant & third-party risk-tool spend, based on historic osapiens data. License fees are indicative, pending a formal osapiens quote.

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